Grant Tracker

Registration Workflow

1. SAM.gov Active — entity registration current, UEI + CAGE issued
2. Grants.gov Applicant Profile — matches SAM data
3. Designate EBiz POC — official grants electronic-business contact
4. AOR Registered — Authorized Organizational Rep can sign submissions
5. Login.gov Set Up — MFA required for AOR access
6. Workspace Created — practice submission before real deadline

Every Application Needs

• SF-424 (application for federal assistance)
• SF-424A / B (budget + assurances)
• Project narrative (page-limited by opportunity)
• Statement of need + logic model
• Budget narrative + justification
• Applicant capability statement
• Certifications (debarment · lobbying · drug-free)
• SF-LLL (lobbying disclosure) if applicable
• Letters of support / MOUs
• IRS determination letter (if nonprofit)

Common Pitfalls

• SAM registration expires mid-application (72-hour lag to reactivate)
• AOR credentials lost — no one can submit
• Budget doesn't tie to narrative
• Match funds unverified / uncommitted
• Page-limit violations disqualify entire application
• File-format wrong (only PDF for most attachments)
• Submitting less than 24 hrs before close (system queue can fail)
• Missing SF-LLL when lobbying activity exists

Post-Submission Sequence

1. Submission Confirmation — receipt email within minutes
2. Validation Confirmation — 24-48 hrs (may reject → resubmit)
3. Agency Tracking Number — 5-7 days
4. Review Period — 60-180 days depending on program
5. Award or Denial Notice — via email + Grants.gov workspace
6. Reporting Cadence Established — quarterly / annual per NOFO